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MINUTES OF THE
MEETING OF THE OXTON PARISH COUNCIL HELD ON TUESDAY 22nd
OCTOBER 2002.
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Meeting commenced
at 7.30 p.m.
Present:
Messrs. Maclaren and Colston. Mesdames Cooper, Jacobs and Roe. Clerk Mr.
B Machin.
Apologies for absence.
Apologies absence received from Mr. Bayliss.
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Mr.
Frank Copeland:
A moments silence was held in memory of Frank Copeland who’s death had
occurred since the last meeting. Council expressed its appreciation for
Frank’s efforts for the Council and the community over many years and
agreed to send a letter of appreciation and sympathy to Dorothy
Copeland.
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MINUTES OF THE MEETINGS HELD 3RD SEPTEMBER 2002:
The
minutes, having been circulated prior to the meeting, were confirmed and
signed as a correct record.
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MATTERS ARISING FROM THE MINUTES OF 23RD JULY 2002:
Charitable status of playing field:
The Clerk reported that the
County Archivist would receive the minutes and that once deposited they
would be available for inspection during normal office hours. He
suggested that the minutes for the last four years be kept by the
Council the remainder be passed for archiving.
It was
agreed that minutes should be archived in accordance with the Clerks
recommendations.
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Manor House Development – fencing around paddock:
Newark & Sherwood are still dealing with the fencing issue. The wall
will require a site inspection but unless construction of the wall is
precluded by a condition in the original approval it is permitted
development up to one metre high on the highway boundary and two metres
elsewhere. |
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Freedom of Information Act 2000:
The Clerk reported that he had received the Guidance and Methodology
publication from the Information Commissioner and will bring proposals
to the Council in due course.
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NALC – AGM: The
Clerk confirmed the meeting was on the 20th November and not
as stated.
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Annual Audit – results of internal audit:
NALC has confirmed that is
risk assessment is a management decision and not a requirement, they may
be holding a training session on the subject next year. In the meantime
the Clerk suggested he draw up a basic risk assessment for consideration
by the Council this was agreed.
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Community Safety partnership:
Mrs. Jacobs pointed out that prosecution would be at the discretion of
the Police.
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Mrs.
Bennett and Mr. Stewart arrived at this point.
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COMMUNICATIONS: |
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Fictional novel:
A request has been received
from Mr. Darren Simpson asking for Council cooperation for his proposed
novel on village life. It was agreed to cooperate.
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Proposed changes to Notts. CC. electoral boundaries:
County Council is seeking
comments on the proposed changes prior to making it’s representations to
the Boundary commission. Mr. Stewart said that currently the Council had
63 electoral wards , 9 in each District and that the proposal was to
increase this to 67 including one extra in N&SDC to balance the number
of electors in each electoral ward.
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DEFRA Rural Services Standards 2002:
The Clerk reported the standards are now available on request from DEFRA.
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Annual Village Hall Bonfire:
The Clerk reported a request by the Village Hall Committee to use the
playing field to hold the bonfire on 5th November. Mr.
Maclaren said the problem was that the bonfire was no longer used just
to burn Oxton residents garden waste and that last year much material
was dumped that was unsuitable, it was likely the bonfire may need
permission from the Environment Agency due to the indiscriminate
dumping. Also the gate was left open at all times and things could get
worse following the closure of the Burntstump tip. Mrs. Bennett pointed
out that the gate could be opened without the need for a key and it was
therefore difficult to control.
It was
agreed the Clerk should fit a temporary chain and padlock on the gate
and get the existing lock repaired this would allow the gate to be
locked other than at weekends. Subject to the following conditions
permission for the use of the field was granted. The Management
Committee should submit any future requests for a bonfire in sufficient
time for consideration i.e. at least two months in advance, keep the
gate locked other than at weekends and satisfy themselves that no
unsuitable material is on the bonfire before it is lit. It was further
agreed to include an item on the agenda early in the new year to decide
Councils attitude and requirements for future bonfires. Barrie Stocks to
be informed.
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Mr.
Laughton arrived at this point and gave apologies for Mrs. Armstrong who
was attending another meeting.
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Parish councils Conference:
This will be held at Kelham Hall on 18th November.
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Draft Regional Economic Strategy:
Receipt of the strategy and
the invitations to comment and to the public meetings was noted without
comment.
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WREN Seminar on Funding:
The Clerk reported
an invitation, Mrs. Bennett might attend.
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At
this point the Chairman changed the order of the meeting at Mr. Stewarts
request.
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HIGHWAYS: |
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Blind Lane repairs:
Mr. Stewart reported that
works will be carried out this financial year but that it will be
necessary to coordinate these with repairs to be carried out on Oxton
Hill.
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Park & Ride: Mr.
Stewart reported that he had spoken to other Councillors for the North
of the City and Councils suggestion was considered a good idea.
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Closure of Beanford Lane:
The Clerk reported the imminent closure for resurfacing.
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Forest Road - pot hole:
Mrs. Jacobs reported a pot
hole outside Forge House.
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Blind Lane – road sign:
Miss. Roe reported that the ‘Stop’ sign had been displaced, the Clerk is
to report.
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Roman Camp – defective stile:
Miss Roe reported the defective stile, the Clerk is to report.
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Mr.
Stewart left the meeting at this point.
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PLANNING: |
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Chapel House Chapel Lane – attached single garage:
Full planning approval has
been granted.
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Meadow View Nottingham Road – Double garage etc.:
Full planning approval has
been granted.
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Pinfold House – double garage with attic workroom:
An application for
elevational alterations and double garage with attic workroom was
approved subject to a condition prohibiting use of the garage for
residential purposes.
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32
Elmcroft – extension.
The Clerk reported an
application circulated between meetings for extensions had been
approved.
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Elmfield Main Street:
The Clerk reported an
application circulated between meetings for demolition and swimming pool
extension had been approved.
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Moorfield Farm Ollerton Road:
An application for
variation of the time limit included in the grant of planning permission
for use of redundant farm buildings was considered.
The application does not make it clear
if the applicant wishes to lift the limit of permission altogether or
merely to extend it. Council is also concerned that the site maybe
unsuitable for long term industrial/commercial usage. It would therefore
like to know the District Councils policy on the commercial use of
redundant farm buildings.
It was agreed the
Clerk would seek clarification on these matters for the next meeting.
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FINANCIAL MATTERS:
Invoices and payments:
The following were approved
for payment.
Powergen
Car park lighting £4.51
Inland
Revenue PAYE
£100.32
B
Machin Clerks
salary £118.57
B
Machin Clerks
expenses £39.51
£262.91
The
Clerk reported a £11 shortfall in the money received from the Oxton
Flyer, which he would seek to reconcile with Mr. Ashmore before making
payment to the Parkinson Disease Society. The Clerk recommended that in
future the receipts from the Oxton Flyer only be opened and counted in
the presence of a Councillor, this was agreed.
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Financial report for September:
The Clerk reported a
current account balance of £5496.48 plus £3457.91 in the sinking fund
with receipts of £2833.00 and payments of £261.93.
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The
Clerk reported receipt of the new salary scales, payable from April
2002, these will be circulated.
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Purchase of plants for containers:
Miss Roe asked if she could claim the cost of purchasing plants as these
would no longer be provided by Chris Bramble. It was agreed to include
this as an item on the November agenda.
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Rubbish dumping - Forest Road:
Miss Roe reported dumping
of rubbish on the lay by at the top of Forest Road also that the litter
bins were overdue for emptying. Mr Laughton agreed to pursue these
matters.
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Mr.
Laughton left the meeting at this point.
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RECREATIONAL FACILITIES: |
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Monthly inspection report:
Mrs. Jacobs reported verbally that there were no items.
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Grants for playground improvements:
The Clerk reported that
following on from Councils interest in grants via. N&SDC (minute 734) he
had been sent an application form for completion. Grants would likely be
less than £5000 and two quotations would be required. It was agreed
Council should await the results of the village appraisal before making
any decisions on playground improvements therefore the application
should be held on file.
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Damage to village hall:
Mrs. Bennett reported that
a football team had broken a window, this was noted.
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VILLAGE APPRAISAL:
Council considered amendments to the first draft for inclusion in the
final, which would be considered at the November meeting. Mrs. Cooper
reported that Notts. RCC. charge would be fifty pence per appraisal,
this was accepted.
It was agreed that the
timescale should be set to complete the appraisal by the end of April
2002 for presentation to the Annual Parish Meeting and the new Council
following elections.
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VILLAGE SIGN:
As the
necessary documents had not been circulated it was agreed to hold this
item over to the November meeting. Mrs. Cooper reported she had
contacted Notts. CC. rights of way section and they would assist in
production of a footpaths leaflet if Council were part of the Parish
Paths Partnership details of which would be circulated before the next
meeting, she also gave information regarding kissing gates.
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QUIET LANES:
It was
agreed Beanford Lane, Greaves Lane and Water Lane be submitted to Notts.
CC as suitable quiet lanes for consideration if and when the scheme is
extended to Nottinghamshire.
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COUNCIL ACCOUNTS:
As the
necessary documents had not been circulated it was agreed to hold this
item over to the November meeting.
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ANY
OTHER BUSINESS? |
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December meeting:
It was agreed to change the date of the meeting to 12th
December.
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Budget 2003: The
Clerk asked Council to give some consideration to budget requirements
for next year for preliminary consideration at the November meting.
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Playing field hedge:
The Clerk asked the Council
to consider whether it wished the hedge to be flailed or laid for
consideration at the November meeting.
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Village benches:
Mrs. Cooper said she was
anxious to progress repairs to the benches and asked for an agenda item
to be included for November. |
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Meeting closed at 21.30.
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Signed
Chairman Date. |
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