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OXTON PARISH COUNCIL MINUTES OF THE MEETING HELD ON 7th July 2009 AT OXTON VILLAGE HALL Present: Cllr. J.Jones (Chairman) Cllr. R.Aldridge Cllr. M.Cooper Cllr. I.Johnson Cllr. I.Kilpatrick Cllr. D.Wilkes Cllr. B.Laughton (part of meeting) Cllr. A.Stewart (part of meeting) Mrs. K. Birks (Clerk) 1. APOLOGIES Apologies were received from Cllrs. Lin Jacobs and Nora Armstrong 2. MINUTES The minutes of the meeting held on 9th June 2009 were accepted as a true record and signed by the Chairman.
3. MATTERS ARISING (a) Raising banks on Water Lane No plans had yet been produced by Mr Rooks from N&SDC regarding this work. Agreed that the clerk will contact Mr Rooks to find out a timescale for the plans. (b) Interpretation Board The benches have been moved to make way for the board to be installed and it is anticipated that the board will be installed week commencing 13th July. Agreed that the clerk will contact Shani Lambert to ensure it is sited in the correct location. (c) Issue with moles on the football field The clerk and Cllr Lin Jacobs had a site visit with Nick Eason from N&SDC on 1st July. He advised that in order to make the pitch playable it was necessary to first remove the moles and then re-level and reseed. It was decided that the issue of the moles would be put on hold for now until plans for the village were further developed and a decision made on whether or not a football pitch was required in the village. (d) The clerk confirmed that a letter had been sent to Inspector Gann regarding the use of speed cameras in the village but no reply had yet been received. 4. COMMUNICATIONS (a) Campaign to protect Rural England. Notification of a lecture to be held on 23rd July in Nottingham entitled Beyond the Recession Rediscovering what really matters. No councillors were planning to attend. (b) Notification of NHS Nottinghamshire Public Board meeting in July and Annual Public meeting in September. No councillors were planning to attend. (c) Invitation to the unveiling of the Sherwood Foresters Western Front Memorial in October in Belgium. No councillors were planning to attend. (d) Consultation report on Greater Nottingham Core strategies received from Gedling Borough Council. Document to be circulated to all councillors. (e) Invitation to attend the prize giving ceremony for the Calor village of the year competition. No councillors were planning to attend. 5. HIGHWAYS (a) Gravelly Lane/ Burntstump junction Cllr. Andy Stewart reported that Cllr. Mark Spencer is pursuing the review to look at this junction and whether or not it opens again will depend on the outcome of this review. Cllr Stewart also informed the meeting that Main Street will be resurfaced between the Church and the Village Hall in this financial year. (b) Speeding in the village A number of responses have been received from residents who have responded to a letter sent out by David Callaway regarding the issue of speeding traffic on New Road/Sandy Lane. It was agreed that a copy of these responses be sent out to all the parish councillors and Cllrs. Bruce Laughton and Andy Stewart. Also to be sent to Inspector Gann and Sergeant Brendan Hunt with a covering letter. It was also agreed that the information be sent to Mike Keeling who is responsible for Highways planning and that a site meeting be arranged after 1st August early in the morning in order for Mr Keeling to witness the speeding issues and discuss potential solutions. (c) Cllr Margaret Cooper raised the issue that there is no lowering of the kerb near the Bridge Inn to allow wheelchair access and Cllr Andy Stewart agreed to pursue this. Cllrs. Bruce Laughton and Andy Stewart left the meeting at this point. 6. PLANNING (a) Planning Application 09/00858/FUL Single storey extension at Kingswood, Main Street, Oxton AGREED to recommend to Newark and Sherwood District Council that planning permission be granted. No comments to be made. Clerk to respond to N&SDC. (b) Notices of Decision - Planning Application 09/00615/FUL - N&SDC have granted planning permission for demolition of existing bungalow and erection of replacement dwelling at Fosters, Main Street, Oxton. - Planning Application 09/00563/FUL - N&SDC have granted planning permission for erection of porch at Kynance, Honeyknab Lane, Oxton. 7. FINANCE (a) Invoices and Payments The following payments were authorised: K.Birks Clerks Salary June £214.76 K.Birks Clerks expenses June £20.41 R.Aldridge Keys cut for resilience store £8.00 J.Jones Payment to A.Roe for Plants £26.50 J. Jones Gift for retiring chair £17.48 HM Revenue and customs PAYE payment 2008/9 £41.50 ROSPA Playground inspection £75.90 Our Centre Mini Bus Hire June £77.90 P.Cleverley Chiropody provision £68.00 ________ Total £550.45 (b) Financial Report for June 2009 The Clerk reported an account balance at the end of June of £2726.57 with outstanding cheques for payment of £5.50. Payments for June were £464.35 and receipts £53.52.The Sinking Fund balance was £10,353.69. The accounts were reconciled accordingly. (c) Gift token for internal auditor It was agreed that a gift token to the value of £25 along with a letter of thanks be presented to Geoff Perkins, the internal auditor for his work on the accounts for 2008/9. Clerk to arrange. 8. RECREATION (a) Monthly report The clerk reported a broken section of fence around the play area. Cllr. Ian Johnson agreed to look at this. (b) Recreation ground update Cllr David Wilkes reported that an invitation for local people to join the sub-committee looking at potential recreation facilities for the village had been placed in the Dover Beck but as at 7th July only 1 person had volunteered. There was no news on the playbuilder bid yet. The cricket club have sent a number of proposed plans for locating their new pavilion and their preferred location is option C which encroaches onto existing Parish Council ground. It was agreed that Cllr David Wilkes will contact Matthew Wheatley from the cricket club to explain that the council would not want the cricket club to use Parish Council land and that the council would favour option B of those possible locations put forward. It was felt that it was wise to let them know of this at this early stage in their decision making before any firm plans were made. (c) ROSPA report on playground The clerk reported that the 2009 ROSPA report has been received. It contained no high risk issues which needed to be dealt with urgently. The issues were mainly low risk with 4 low/medium risk issues. It was agreed that once the safety report had been received from N&SDC the two reports would be compared and the results reported on a future meeting. 9. COMMUNITY LED ACTION PLAN A meeting has been arranged with Rachel Johnson from Notts County Council on the 3rd August at 10:00am to discuss possible ways forward. 10. RISK AND RESILIENCE Cllr. Robin Aldridge is currently in discussion with Notts County Council to determine who is responsible for the section of water course which is very overgrown on Water Lane and Cllr. Andy Stewart has offered to assist in this matter. The Internal Drainage Board have also been contacted to check the issue of excess vegetation in the water course in Water Lane. 11. REVIEW MEMBERS INTERESTS All councillors have returned their Register of Members Interests Forms and the clerk will forward any changes to N&SDC. Cllr Robin Aldridge is to be added as a member of the council on N&SDC records. 12. WELCOME PACK FOR NEW RESIDENTS It was agreed that a personal letter of introduction be sent from the Parish Council to new residents of the village along with information about Oxton, useful telephone numbers and the web site address. Cllr. Jill Jones will work on a suitable format for this information. 13. ANY OTHER BUSINESS (a) The hedge on Elmcroft is no longer to be maintained by local residents. The clerk has requested a quote from Phil Moody at Notts County Council to cut this hedge twice a year. (b) It was reported that the yellow hydrant sign is not installed correctly on the corner of Elmcroft. The clerk will report this to Severn Trent. (c) It was agreed that a review of the risk Assessment document be added as an agenda item for the August meeting (d) It was agreed that the Oxton Parish Council Web Site be added as an agenda item for the September meeting.
The meeting concluded at 9.00 p.m. Chairman Date . ..
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