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OXTON PARISH COUNCIL MINUTES OF THE MEETING HELD ON 8th SEPTEMBER 2009 AT OXTON VILLAGE HALL Present: Cllr. J. Jones (Chairman) Cllr. L. Jacobs Cllr. M. Cooper Cllr. I. Kilpatrick Cllr. I. Johnson Cllr. A. Stewart (part of meeting) Mrs. K. Birks (Clerk) 1. APOLOGIES Apologies were received from Cllrs. David Wilkes and Robin Aldridge. 2. MINUTES The minutes of the meeting held on 11th August 2009 were accepted as a true record and signed by the Chairman. 3. MATTERS ARISING (a) Raising banks on Water Lane The results of the land survey and feasibility study carried out by N&SDC has been received. This suggests the construction of a bund approximately 17 metres long from the bank of the pond adjacent to the weir and linking up to the brick headwall off Sandy Lane. It was thought that is unlikely to be acceptable to local residents and it was agreed to look at this plan as part of the overall considerations of flood alleviation measures in this area. (b) Hedge cutting Additional quotes have been received for cutting the hedge on Elmcroft. Notts County Council - £255; Ulyetts £210 or £100 without collection of clippings; Matthew Bramble £100. It was agreed that the clerk will ask Matthew Bramble to cut the hedge. It was suggested that the hedge might be removed altogether and that this matter will be placed on the agenda for the next meeting. (c) Interpretation board The planned publicity event had taken place in early September. Shani Lambert has given the council the paintings which had been done as part of the making of the interpretation board and it was agreed that these should be placed around the village hall. (d) Information regarding the new bus routes and timetables has been placed on the notice board and in the post office. (e) Details have been received from Notts County Council regarding the result of an accident investigation into a fatal road accident on the A6097. Following the investigation the visibility spray has been increased by removing some highway trees from the central reservation. (f) It was agreed to postpone a decision on the two playground inspection reports from N&SDC and ROSPA until Cllr David Wilkes had the opportunity to look at the reports. (g) The clerk and Cllr Lin Jacobs met with Phil Moody from Notts County Council to discuss issues with the grass cutting. Phil Moody agreed to address the issues but no evidence of an improvement has been seen to date. 4. COMMUNICATIONS (a) Details have been received from Notts County Council regarding the forth coming Heritage Open Days and it was agreed that the flyer will be placed on the notice board. (b) Details have been received from the core centre, a charity offering daytime courses at Calverton. It was noted that this information is placed in the Dover Beck. (c) The final auditors certificate has been received from Clement Keys, the external auditor. The only matter arising on this certificate was that the council were unable to provide a copy of the Notice of Conclusion of Audit for the 2007/2008 audit and it is recommended that copies of the notices are kept by the council. (d) Notification of the NALC Annual General Meeting 2009 to be held on Wednesday18th November in Epperstone Village Hall at 7:30pm. Agreed that Cllrs. Margaret Cooper and Jill Jones and the clerk will attend. (e) Letter from Vitalise who offer breaks for disabled people and carers requesting the council to consider supporting their work. It was agreed that no donation will be sent at this time. (f) Details of the Annual Public Meeting of Nottinghamshire County NHS on 24th September 2009. No councillors are planning to attend. (g) An e-mail has been received from Colin Rieley requesting firstly that the council consider giving permission to move the bonfire further away from the gate on the playing field and secondly that the council let him know what should be done with various pieces of equipment currently stored in the garage in the village hall car park. It was agreed that the clerk contact Mr Rieley to arrange a site meeting to discuss the new proposed location for the bonfire with members of the council and also that Cllr Robin Aldridge be asked to contact Mr Reiley directly regarding the garage contents. (h) A letter had been received from parishioner Colin Ashmore who complained that he could not find the Chairmans telephone number in the telephone directory or from directory enquiries. The Chairman explained her telephone number, along with other Councillors, was ex-directory. She said she did not want her number publishing nationally but had no problem with it being used in the Dover Beck or indeed as is, on the Oxton Parish Council website. The Clerk stated she had sought advice from NALC (National Association of Local Councils) on this issue and had been advised that, in their view, there is no reason why a Councillor should not be ex-directory as long as their telephone number is available locally. It was agreed to publish a list of all Councillors telephone numbers in the Dover Beck for Parishioners to use as an aide-memoir and that the clerk would reply to Colin Ashmore. 5. HIGHWAYS Cllr. Andy Stewart reported that a reply had been received to the letter regarding speeding in villages and asking for reinstatement of the Community Safety Speed vans and this stated that current police policy was not to use these vans and this could not be changed. Cllr Stewart will continue to apply pressure and ask for further action and he plans to meet with Andy Charlton to discuss the issue further. Suggestion had been made for mini park and ride facilities for smaller venues around the county and an example of this was at the new Arnold football ground. Cllr. Stewart will keep the parish council updated on any further development with is matter. Cllr Margaret Cooper reported that a dropped kerb was still required opposite Bridge Inn on Main Street. Cllr Lin Jacobs reported that there is large hole at the side of the road near the sharp bend on the road to Southwell and that the light number 11 in Oxton is on all the time probably due to overgrown tree branches. The clerk agreed to report these issues. 6. PLANNING Notice of decision Application no. 09/00858/FUL. Erection of single storey extension at Kingswood, Main Street, Oxton. N&SDC have approved full planning permission. 7. FINANCE (a) Invoices and Payments The following payments were authorised: K.Birks Clerks Salary August £214.76 K.Birks Clerks expenses August £31.88 Clement Keys External Audit £155.25 Oxton Village Hall Room booking Parish Plan £40.00 Pauline Cleverley Chiropody Provision £68.00 Total £509.89
(b) Financial Report for August 2009 The Clerk reported an account balance at the end of August of £2140.85 with outstanding cheques for payment of £80.75. Payments for August were £416.30 and receipts £80.42.The Sinking Fund balance was £10,353.69. The accounts were reconciled accordingly. 8. RECREATION (a) Monthly report There was nothing to report this month. 9. COMMUNITY LED ACTION PLAN A meeting has been arranged with Rachel Johnson and Katie Wilson on the 21st September at 10:00am in the village Hall. Permission has been requested from the village hall committee to put up information about the parish plan in the entrance hall to enable local residents to read about it between this date and the village meeting planned for 5th October. Rachel Johnson will get flyers printed to be posted through doors to publicise the 5th October meeting to explain that the meeting will be to explain the purpose of a parish plan and to collect ideas from parishioners on what they would like to be included and what are the key areas which need addressing. 10. REVIEW RISK ASSESSMENT DOCUMENT The document was reviewed and amendments will be made as discussed. Cllr Ian Johnson agreed to inspect the tree at the top of the playing field and give his view of the risk. 11. REVIEW STANDING ORDERS The document was reviewed and it was agreed that no changes are required. A date of review will be added to the document. 12. REVIEW OF BENCHES A review of the village benches was carried out by the chairman and the clerk in August 2009. All benches were in good condition. Cllr Ian Johnson agreed to inspect the benches on school gardens and near the church to ascertain if they should be fixed to the adjacent walls. 13. DATES FOR FUTURE MEETINGS The following dates were agreed for future meetings: Thursday 15th October (Change from 13th October) - Bar Room Thursday 12th November - Bar Room Tuesday 8th December - Sylvia Bell Room Tuesday 12th January - Sylvia Bell Room Tuesday 9th February - Sylvia Bell Room 14. OXTON PARISH COUNCIL WEBSITE It was agreed to defer this item to the next meeting in October. 15. ANY OTHER BUSINESS Notts County Council are looking at cutting the current level of BBC funding and it was suggested that the parish council should apply for funding now before theses cuts came into effect. Suggestions for possible applications were for a stile in the playing field fence, a planter for the village and framing the watercolours which had been received associated with the interpretation board. It was agreed that any further ideas be brought along and discussed at the next meeting in October.
The meeting concluded at 9.25 p.m.
Chairman Date
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