05.08.1

MINUTES OF THE MEETING OF THE OXTON PARISH COUNCIL HELD ON THURSDAY 9^TH AUGUST 2005

Meeting commenced at 7.15p.m

A site inspection was held before the meeting to view the items on the recreation area identified for action in the Risk Assessment.

Present: Mesdames Cooper, Bennett, Roe and Jacobs. Dr. Kilpatrick. Clerk Mr. B Machin. County Councillors Stewart and Laughton. One member of the public.

Apologies for absence: Apologies for absence were received from Mr. Johnson.

MINUTES OF THE MEETING HELD ON 7^TH JULY 2005

1

The minutes having been circulated prior the meeting were confirmed and signed as a true record.

MATTERS ARISING FROM THE MINUTES OF 7^TH JULY 2005

2

Speed Watch: Dr. Kilpatrick displayed a sign that would be used as part of the speed watch programme which the Police had suggested should be displayed at each entry point to the village, this was agreed. He also reported that N&SDC had not yet approved the suggested locations but that he hoped approval was imminent.

3

Chiropody: The Chairman reported that the September session was already fully booked and that each session would be on the first Monday in the month between 14.00 and 16.00 with a maximum number of four.

4

BT Payphone Main Street: BT has responded to Councils objection to its cashless proposals; objections and comments are to be held pending the OFCOM review on BT’s Universal Service Obligations due around September of this year.

5

Village Hall Car Park – Trees: The Clerk reported that the deeds indicated the trees are the responsibility of Council. It was agreed the Clerk obtain a price for the pruning of the trees this Autumn.

6

Timecapsule: It was agreed an item be included in Councils insertion in the Dover Beck.

COMMUNICATIONS:

7

Planning Provision for Affordable Housing: N&SDC has produced a Draft Interim Policy Note for consultation it was agreed the Clerk should circulate the document.

8

Home Farm Stores – Licence: An application for a licence to sell intoxicating

liquor was noted without comment.

05.08.2

1

N&SDC local Development Framework: The Clerk reported receipt of the above upon which comment is invited; it was agreed the Clerk circulate the document.

2

Review of Electoral Arrangements for N&SDC: The Clerk reported receipt of this document, being the District Councils response to the Boundary Commission, for comment. The Clerk reported that the arrangements for the Farnsfield Ward would remain unchanged if the proposals were accepted. Unfortunately due to tight timescales conflicting with the dates of meetings and staff holidays it was too late to comment. Mr. Laughton suggested Council should write and accept the proposals, this was agreed.

3

Code of Conduct & Local Investigations: Advanced notice of a training session on 22^nd September was noted.

4

NALC – VAT Training: It was agreed due to the limited involvement with VAT no one would attend on the 29^th September.

5

NALC – Playground Inspection Workshop: No one is able to attend on the 24^th September.

6

NALC – AGM: It was agreed the Chairman and Miss. Roe attend the meeting on 16^th November as Councils voting delegates.

7

Building Better Communities: The Clerk reported a letter from Councillor Laughton asking for bids for next years programme. It was agreed to include this on the September agenda.

8

Parish Council Conference: The Clerk reported receipt of the minutes of the meeting which include the minutes of the Planning Conference which no one could attend on behalf of Council; it was agreed the Clerk circulate the document.

9

Affordable Housing: The Clerk reported on a message left on the Councils web site generally objecting to the recent survey method, this was noted.

HIGHWAYS:

9

Southwell Road o/s Hollybeck Nurseries: Mrs. Jacobs reported that works had been carried out but were far from satisfactory.

10

Oxton Hill – Mile Post: The Clerk confirmed to Councillor Stewart that no one in the Highways Section had been in contact regarding the mile post but that Council had promised to provide a sketch of the original. To expedite matters Council agreed a sketch for a replacement stone which Councillor Stewart took with him to progress the replacement.

05.08.3

1

Highway Maintenance: Councillor Laughton informed the meeting that Notts. County Council were seeking preferred partners to take over highways schemes under £1 million and also maintenance work, this was intended to create internal competition.

The Chairman changed the order of the meeting at this point.

WATER LANE WATER COURSE:

2

Dr. Kilpatrick reported that he had spoken to five residents who had informed him that, as there had been no duck race this year, the stream had not been cleared; however since the last meeting most of the stream had been cleared and verges mown and was now much better. It was agreed to take no further action.

Dr. Kilpartrick and Councillors Stewart and Laughton left the meeting at this point.

PLANNING:

3

Conversion of Traditional Rural Buildings: N&SDC has produced a supplementary planning document which is on its web site for comment. The Clerk was asked to obtain a hard copy for consideration at the September meeting.

FINANCIAL MATTERS:

4

Invoices and Payments: The following were approved for payment:

5

Financial Report for July: The Clerk reported a current account balance of £4306.14 with receipts of £63.73 and payments of £960.97 and a balance of £7116.78 in the sinking fund.

RECREATIONAL FACILITIES:

4

Monthly Report for July: Mrs. Jacobs reported that the following required attention:

• Wicksteed swing – grease couplings.
• Multi play – two bars loose
• Timber to rear of seat – remove.

The Clerk was asked to get the items rectified by G Baggalley.

RISK ASSESSMENT:

5

Following the earlier inspection of the play area it was agreed the Clerk proceeds with the following work:

05.08.4

The Clerk also pointed out that due to an inoperative CD drive on his computer he is no longer able to back-up information as required by the risk assessment.

COMMUNITY PHYSICAL ACTION PROGRAMME:

1

The circulated copy of the programme has not reached all Councillors therefore this item was deferred to the September meeting.

The Clerk reported that the Physical Activity Team was available to run a Body MOT on 18^th September alongside a cricket taster session arranged with the c

DOVER BECK CONTRIBUTION:

2

Mrs. Jacobs asked Council for a contribution towards the printing costs of the magazine. It was agreed to pay an immediate contribution of £100.00 and thereafter £100.00 annually.

ANY OTHER BUSINESS?

3

Mrs. Bennett asked what action Council intended with respect to cutting the grass outside Holly Tree Cottage. It was agreed a decision should be delayed until the budget discussions in December.

4

Bus Shelter- Non Slip Surface: Mrs. Bennett was concerned as the surface did not seem to have been done. The Clerk was asked to find out.

5

Road Sweeping: Mrs. Bennett asked if Main Street and Forest Road could be swept to remove the straw dropped during harvesting. The Clerk was asked to arrange.

6

Olde Bridge Inne – Licencing Hours: Miss Roe asked if the application to extend the licencing hours had come through Council. The Clerk reported no notification had been received but that he would find out the current position.

Meeting closed at 21.15

Signed........................................Chairman.     Date..................................