|
|
OXTON PARISH COUNCIL MINUTES OF THE MEETING HELD ON 11th MAY 2010 AT OXTON VILLAGE HALL Present: Cllr. Jill Jones (Chairman) Cllr. Lin Jacobs Cllr. Ian Johnson Cllr. Robin Aldridge Cllr. Margaret Cooper Cllr. Ian Kilpatrick Cllr. Jan Sablitzky Cllr. Andy Stewart (part of meeting) Mr Chris Charnley (Notts County Council Highways) Mrs. Karen Birks (Clerk) 1. ELECTION OF CHAIRMAN AND VICE CHAIRMAN Cllr. Jill Jones was elected Chairman and Cllr. Lin Jacobs Vice Chairman both unanimously. Cllr. Jones signed the Chairman’s Declaration of acceptance of Office. 2. APOLOGIES There were no apologies. 3. MINUTES The minutes of the meeting held on 13h April 2010 were accepted as a true record and signed by the Chairman. 4. MATTERS ARISING (a) Philip Neal has provided a cost of approximately £50 to prepare and paint the top bar of the swings. It was agreed that he will be asked to go ahead with the work using a dark green paint. (b) A quote of £15 + VAT has been received from the grass contractor to cut back the grass where it is encroaching onto the surface in the play area. It was agreed that this quote be accepted and a request be made to the contractor to carry out the work. (c) Cllr Ian Johnson has replaced the broken leaflet holder. 5. HIGHWAYS The chairman introduced Chris Charnley from Notts County Council Highways who outlined two possible alternatives for changing the priority at the Epperstone Road/Southwell Road junction and a third option to introduce traffic calming measures along Sandy Lane and New Road. The relative advantages and disadvantages of each option was discussed. Also presented were details of traffic flows in all directions which have recently been collected. It was agreed that as the main problem to be overcome was the use of Sandy Lane and New Road as a ‘rat run’ the best option would be to concentrate efforts on finding a solution to slow the traffic down on these roads as it is unclear whether a change in priority at Epperstone Road/ Southwell Road will stop this problem occurring. Chris Charnley agreed to provide further options for work on Sandy Lane/ New Road including the possibility of road humps, chicanes, access only or maybe even road closure and the Parish Council agreed to consult with the residents of Sandy Lane/New Road. 6. COMMUNICATIONS (a) N&SDC have published the Local Development Framework Core Strategy for a period of representation. This document outlines the vision for the District and the main policies for addressing this and Parish Councils have until the 1st June to review it. This document will be distributed around all the councillors. The purpose of the review is to examine if it is legally compliant and sound and not for general comments. (b) Invitation to attend Notts County Council Local Development Initiative Launch event on 15th June at 10:00am at Newark Show Ground. This event will provide information on applying for funding and the types of schemes that can be delivered. (c) Notification of the public board meeting of Nottinghamshire NHS to be held on 27th May at 12:30pm in West Bridgford. (d) N&SDC have introduced new dog control orders which came into force on 7th April 2010. The Parish Council have responsibility for displaying a copy of the relevant order (dogs exclusion) and erecting permanent signs in the play area as this is a nominated site in the village. It was agreed that laminated copies of the order be fastened to the gate in a suitable location near the play area. There are also two other orders, ‘The Fouling of Land by Dogs’ and ‘The Dogs on leads by Direction’ which the district council will be responsible for displaying where it is practical to do so. (e) Notts County Council have sent a Community Emergency Plan template and is encouraging the completion of this. Cllr. Robin Aldridge and the flood team are already putting together a plan and may incorporate parts of the template into this. 7. PLANNING
Application no. 10/00535/FUL. Domestic greenhouse, new fence, mailbox and finials to top of wall at The New House, Blind Lane, Oxton. It was agreed that council have no objection to this application. Application no. 10/00546/FUL. Replace hip single storey roof with glass roof at Marsett House, Oxton. It was agreed that council have no objection to this application
(a) Payments The following payments were authorised: K.Birks Clerks Salary April £216.84 K.Birks Clerks expenses April £61.44 LMR Services Grass cutting £104.46 Oxton Village Hall Room booking £25.00 RCAN Playground safety training £50.00 Came & Company PC Insurance £726.20 Our centre Mini bus hire for April £102.40 Pauline Cleverley Chiropody treatment £68.00 Oxton Village Hall Room booking for Chiropody £30.00 RCAN First Aid training £32.00
Total £1416.34
(b) Financial Report for April 2010 The Clerk reported an account balance at the end of April of £4719.22 with outstanding cheques for £86.50. Payments for April were £798.47 and receipts £4283.10. The Sinking Fund balance was £10,865.39. The accounts were reconciled accordingly. (c) Receipt and approval of Final Accounts 2009/2010 The clerk presented the final accounts (see attached) for 2009/2010 which show a balance of £1148.09 in the current account and £10,865.39 in the sinking fund. The total income for the year was £10,621.45 and expenditure £10,176.17 showing a surplus of £445.28. The accounts were unanimously approved by the Council and signed by the chairman and clerk. (d) Expenditure for First Aid courses It was agreed that two delegates, Margaret Cooper and Sandy Pearson, would attend the First Aid training organised by RCAN at £16 per person 9. FUTURE USE OF AREA KNOWN AS FOOTBALL PITCH There is a possibility that the new recreation trail would involve use of part of the area currently referred to as the football pitch either by moving the bonfire onto this area or the trail encroaching onto this space. If this were the case then the area could no longer be used as a full size football pitch. It was noted that it has not been used for this purpose for a few years due to the poor condition of the ground and was stated as not fit for this purpose in 2006. It was felt that the Parish Council should not make a decision on whether or not the football pitch should stay or be used for alternative purposes without consulting the residents of Oxton. It was agreed that the village view on the reuse of the football pitch be captured as part of the consultation associated with the Parish Plan however a decision was needed earlier than this for provision of the recreational facilities to go ahead. The recreation facilities upgrade had been planned months before the idea of a Parish Plan gained momentum. The raised funds for the upgrade must be spent in this financial year. The matter will therefore be raised by the Chairman at the Parish meeting on 20th May and comments invited from residents to be received before the next meeting of the Parish Council on 22nd June. Any comments can then be taken into consideration before the council make its final decision. 10. RECREATION i) There was nothing to report other than the fact that someone has tried to light a small fire near the goalposts on the playing field. ii) The recreation ground sub committee are waiting for all the final quotes and designs to come in. A meeting has been held to consult with the stakeholders and a further consultation meeting with parents and children in the village has been set up to follow the annual parish meeting. iii) Cllr Ian Kilpatrick informed the meeting that he had received an additional sum of money towards the playground fund and that he would arrange for this to be paid into the National Savings account. 11. COMMUNITY LED ACTION PLAN The chair has had to resign due to work commitments and a new chair is being sought. Facilitator training has started and is going very well. A new bank account, separate from the Parish Council, is to be set up to hold any funds acquired in relation to the Parish Plan. 12. RISK AND RESILIENCE Copies of the drainage study carried out by JBA have been received and are currently being distributed around all the councillors. A follow up meeting will be arranged with N&SDC, Notts County Council and representatives from JBA to discuss the report. 13. ORGANIC GARDEN WASTE KERBSIDE COLLECTION N&SDC held a meeting on 20th April to discuss plans for a pilot scheme for kerbside collection of garden waste which was attended by Cllr. Lin Jacobs. The district council have money for the brown bins and the lorry to collect the waste but no money to service it so a contribution of £26 per household per year would be expected. The council are to advertise this new service in June including a survey sent to all households with a view to starting the service in April 2011 after a trial run if there are sufficient households wishing to take part (4500 are required in suitable locations for a lorry route). The garden waste will be disposed off at a site on the A614 near Oxton. 14. ANY OTHER BUSINESS Cllr. Ian Johnson informed the meeting that he would be moving out of the village and therefore stepping down from the Parish Council in a few months time. Cllr. Margaret Cooper and Sandy Pearson attended the Mobility Strategy Conference on 20th April.
The chairman closed the meeting at 9.35 p.m.
Chairman Date
……………………………………. …………………..
|