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MATTERS ARISING FROM THE MINUTES OF 22ND OCTOBER 2002:
Freedom of information Act 2000:
The Clerk reported that the
Council would have to decide on the information scheme it was to adopt
at the next meeting, details and recommendations would be circulated
prior to the meeting.
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Fictional novel:
The Clerk reported that he had received a list of questions that he
would respond to.
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Annual Village Hall Bonfire:
The Clerk reported that he
had repaired the field gate lock.
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Moorfield Farm Ollerton Road:
The Clerk reported that he
had contacted N&SDC, their policy is to generally allow diversification
of farms particularly where they are located such that impact on the
community would be limited. In this case they would be minded to approve
the application to remove the time limited condition totally.
Discussion took place about the comparative merits of supporting the
farming community against the inappropriate location and the lack of
local population as employees, this could impact on purpose built
commercial units as in Calverton. Concern was expressed that the farming
community do little to support the local community for example in the
maintenance of footpaths.
On a
vote it was agreed that the development would not have a detrimental
impact on the community and the application was approved by six votes to
one.
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COMMUNICATIONS: |
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NALC ‘The Police etc. Seminar:
A seminar entitled ‘The Police, the Parish Council and the Community’ is
to be held on 30th November at a cost of £15 per
participant’. It was agreed Mrs. Jacobs attend. |
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Freedom of Information Act:
The Clerk reported a letter
from The Nottingham Evening Post asking for information on the Councils
publication scheme. The Clerk was of the opinion that the letter was a
general letter to County, District and Parish Councils and as such
sought a disproportionately large and inappropriate amount of
information from a
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small
Council. It was agreed to respond that all Council information is
available on request and that on receipt of a letter more appropriate to
a small Council serving less than 700 inhabitants with a part time Clerk
a further response will be considered. |
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Mobile speed trap:
The Clerk reported a response from the Police to minute 734 but that the
letter referred to flashing 30mph signs as installed in Upton and not to
the hand held speed traps reported by Mrs. Jacobs. It was agreed the
Clerk contact the Police to get the information requested. |
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Park and Ride:
The Clerk reported a response from Notts. CC to minute 733. A Park and
Ride facility at Leapool Island is included in the Greater Nottingham
Transport Plan 2001 to 2005/6 but as the facility could only be serve by
buses with the consequent difficulties of creating bus priority measures
to Daybrook the proposal remains unattractive. An alternative longer
term proposal exists for a Park & Ride from the former Gedling Colliery
linked to the City by local heavy rail services the route of which is
protected against contrary planning approval. The Draft Structure Plan
to be published early 2003 will give the Council opportunity to comment
further. |
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PLANNING
Marsett House Oxton Hill – alterations and extensions:
Full planning permission has been granted subject to the extension being
used solely for residential purposes ancillary to the existing dwelling
and not for occupation as a separate dwelling.
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Wesley Farm Chapel lane – erection of three bay garage:
Full planning permission
has been granted. |
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HIGHWAYS:
Blind Lane – flooding:
The Clerk was asked to
remind the Highways Dept. that flooding was still occurring and should
be taken into account in any remedial works.
Nottingham Road opposite Olde Bridge – displaced kerb:
The Clerk was asked to remind the Highways Dept. that this work is still
outstanding. |
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FINANCIAL MATTERS:
Invoices and payments:
The following were approved
for payment.
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B
Machin |
Salary October |
£144.88 |
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NALC |
Local Council Review Subs |
£10.99 |
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Audit Commission |
Audit fees2000/2001 |
£111.04 |
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TOTAL |
£266.91
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The
Clerk pointed out that the above salary included back payment to the 1st
of April in accordance with the NJC conditions.
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741
The
Clerk reported that by error the cheque to Powergen had been made out
for the sum
of
£4.21 and not £4.51 as recorded in the minutes, he assumed Powergen
would invoice for the missing 30 pence with their next account and
therefore proposed to take no action, this was noted.
The
Clerk also reported that the missing £11 from the Oxton Flyer fares
receipts was the result of an oversight by Mr. Ashmore and that the
money had now been received. |
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Financial report for October:
The Clerk reported a current account balance of £5364.15 plus £3474.06
in the Sinking Fund with receipts of £146.42 payments of £262.61.
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RECREATIONAL FACILITIES:
Monthly inspection report:
Mrs. Jacobs reported that
the current inspection had not yet been completed. |
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Playing field hedge:
It was agreed the Clerk get
estimates to both lay, or flail, the hedge, suggested organisations for
the work were Oxton Estates, Brackenhurst college and BTCV.
Mrs.
Armstrong left the meeting at this point. |
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VILLAGE APPRAISAL:
The
Chairman reported that the final draft was about to go to Notts. RCC for
completion, the final version would be circulated before the next
meeting. The Clerk was asked to write to Notts. RCC to confirm their
charges of 50 pence per appraisal. |
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VILLAGE SIGN:
The
Chairman reviewed the current proposals.
The
Village Sign: definitely now discontinued.
Flag
poles: The Village Hall is now likely to keep their flag poles so it is
inappropriate for the Council to consider this further. A question was
raised as to whether the poles needed planning permission the Clerk was
asked to determine.
Stone
boulder: This was considered a logistical problem and not a good idea.
Seat
on Windmill Hill: A timber seat was considered better than the proposal
by Mr. Borrett but both would cost in excess of the budget and above all
the seat would be well outside the village and be of little benefit to
the community. A simple bench was a better idea funded from Council
reserves.
Information panels: Mrs. Jacobs was still interested in pursuing this
proposal and asked the Clerk to get further information.
Paths
leaflet: This was still considered a good idea and could be coupled with
the information boards. It was agreed to include this item on the
December agenda.
Kissing gate: A gate opening up the Access Land was a good idea.
It was
agreed to proceed with the kissing gate sited behind the playing field,
or at the entrance to the village hall car park, opening onto the access
land subject to approval of Oxton Estate who could be asked to estimate
for the construction of the gate and specify
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the
location they would favour.
Mr.
Laughton arrived at this point.
The
Chairman reported she was also interested in providing Barn Owl boxes at
sites in the village and she would obtain information, the Clerk was
asked to get the View of Oxton Estates on this proposal.
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COUNCIL ACCOUNTS:
The Clerk reported that
changes in audit procedures, which had raised Receipts and Payments
accounting standards from £5000 to £50000, had removed the doubts over
the Councils future accounting standard. It was now opportune to
consider adopting a computer based system which would produce the
accounts and all reports necessary from a single input of figures. A
system produced by Redview Computers at a cost of £115 plus VAT
including one years telephone support (future support would be £20 plus
VAT per year) was recommended by the Clerk. The Clerk pointed out that
he had changed his computer which now had capacity to run the above
programme plus the Councils copy of Web Page publishing software and
asked if the payment of £100 towards his costs as agreed in minute 697
could now be paid.
It was
agreed to purchase the accounting software and to pay the contribution
of £100 towards the Clerks computer. |
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BUDGET 2003/4
The
following should be considered for inclusion in the budget
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Cost of planting for village planters.
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Provision of information boards and leaflets.
- Up
to two extra cuts of the grass plus the cost of cut and collect if
feasible.
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More cots of the grass in the play area.
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Hiring speed guns from the Police.
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VILLAGE PLANTERS:
Miss
Roe asked if the Council would reimburse the cost of plants she had
purchased for the planters over winter and whether Council would
considered funding future planting now that Mr. bramble was no longer
able to provide the plants.
It was
agreed to reimburse Miss. Roe in the sum of £14.75 also to fund plants
for all the village planters in the future up to a sum of £100 a year.
The Clerk was asked to write to Mr. Bramble thanking him for providing
plants in the past.
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VILLAGE BENCHES:
The
Chairman said she was anxious to progress the work already agreed, M.
Bayliss said T. Leafe was a self employed odd job man and did not find
it easy to quote for such work. It was agreed that an estimate of hourly
labour costs plus a total cost within a band of up to £500 would be
acceptable. Mr. Bayliss to progress.
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ANY
OTHER BUSINESS?
Village Hall:
Mrs. Bennett raised two items, emptying of wheelie bins and sweeping the
car park, on behalf of the VHMC with Mr. Laughton who agreed to look
into the matters. |
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Council tax: Mr.
Laughton gave Council some idea of the level of next year’s tax which
would be well in excess of inflation.
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The
meeting closed at 21.40.
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Signed |
Chairman |
Date |
