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OXTON PARISH COUNCIL MINUTES OF THE MEETING HELD ON 12th JANUARY 2010 AT OXTON VILLAGE HALL Present: Cllr. Jill Jones (Chairman) Cllr. Ian Johnson Cllr. Lin Jacobs Cllr. Margaret Cooper Cllr. Ian Kilpatrick Cllr. Andy Stewart (part of meeting) Mrs. Karen Birks (Clerk) 1. APOLOGIES Apologies were received from Cllrs. Robin Aldridge and Bruce Laughton. 2. MINUTES The minutes of the meeting held on 8th December 2009 were accepted as a true record and signed by the Chairman.
3. MATTERS ARISING (a) The letter distributed last month concerning the proposed cuts to be made by Notts County Council had not managed to be seen by all councillors but following some discussion it was decided not to send any response. (b) Cllr Ian Johnson reported that Mick Asher from Oxton Estates had been asked to ensure the mole traps were removed from the playing field. This has now been done.
4. COMMUNICATIONS (a) Information has been received regarding the dates for visits from the Mobile Rural Contact Point during January, February and March. Cllr Margaret Cooper agreed to put these on the notice board. (b) Copies of Calendar cards have been received from Paddy Tipping, MP requesting that these be placed in a location available to constituents. Also notification that he will not be contesting the next General Election. (c) N&SDC are looking to appoint 2 Parish representatives to the Standards Committee. Information regarding this role has been received. It was agreed that no councillors are planning to apply. 5. HIGHWAYS Cllr. Stewart reported that further supplies of grit and salt are due to be delivered shortly and that following a recent delivery of white salt many of the grit bins around the area have been filled. It was also noted that the county council will be looking into the possibility of local farmers assisting with the clearing of snow from roads in future years. Cllr Stewart agreed to look into the costs of mobile interactive signs and report back to the next meeting. A request was made to Cllr Stewart to have the ‘Slow’ marking replaced on the road which has been covered up by the anti skid surface. Cllr. Jacobs reported a hole in the road on Nottingham Road opposite the Bridge Inn which could be a serious risk particularly to motorbikes. The clerk will report this as an urgent matter. 6. PLANNING i) Planning application 09/01677/FUL to renew permission to convert a coach house to a dwelling at the Old Vicarage, Main Street. Cllr. Lin Jacobs declared an interest in this application. Agreed to recommend to Newark and Sherwood District Council that planning permission be granted. No comments to be made. Clerk to respond to N&SDC ii) Notices of decision. - N&SDC have approved full planning permission for the conversion of barns to dwellings at Oxton Hill Farm, Oxton Hill (Planning application 09/01438/FUL) - An appeal has been submitted to the secretary of State against the decision for development at the New House, Blind Lane, Oxton to erect a first floor extension over the garage (Appeal no. APP/B3030/D/09/2118197) - Advice that the District Council have no objection to felling of a dead Cherry Tree at Ash Close, Honeyknab Lane, Oxton and the felling of a dead Silver Birch at Windmill House, Windmill Lane, Oxton. 7. FINANCE (a) Invoices and Payments The following payments were authorised: K.Birks Clerks Salary December £214.76 K.Birks Clerks expenses December £17.44 Our centre Mini bus hire December £87.15 Dover Beck Management Donation £100.00 Committee Notts ALC Training course on planning £20.00 CPRE Membership for 2010 £29.00 ________ Total £468.35 (b) Financial Report for December 2009 The Clerk reported an account balance at the end of December of £5239.47 with no outstanding cheques. Payments for December were £381.42 and receipts £708.65. The Sinking Fund balance was £10,353.69. The accounts were reconciled accordingly. 8. RECREATION Cllr. Lin Jacobs has inspected the play equipment and has no issues to report. 9. COMMUNITY LED ACTION PLAN It is hoped that the next meeting to form the steering group will take place at the end of January or beginning of February. 10. RISK AND RESILIENCE The Parish Council’s offer of £750 towards the cost of the drainage study has been accepted with the remainder of the cost being met by Notts County Council and N&SDC. JBA consulting have now been asked to carry out this study and Jeremy Hutchinson will inform the council when it is complete.
11. CO-OPTION OF NEW COUNCILLOR The application from Jan Sablitzky for the councillor vacancy was considered and it was agreed to accept this application by a unanimous vote. The clerk will contact Jan to advise her of the decision and give an invitation to the next meeting and also advise N&SDC of the new appointment.
12. ANY OTHER BUSINESS a) The following dates were agreed for forthcoming meetings. Tuesday April 13th - Parish Council Meeting Tuesday May 11th - Annual Parish Council Meeting Thursday May 20th - Annual Parish Meeting
There was some discussion regarding the fact that a new Chairman may be appointed at an Annual Parish Council meeting in May and then have to report almost immediately at the annual Parish meeting also in May. The clerk will confirm if it is possible to hold the annual Parish Council meeting in a different month so this can be considered at the next meeting. b) The Chairman reported that she has received a telephone call from a local resident complaining that the landlord of the Green Dragon is allowing his dog/s to foul the footpaths in the village. It is hoped that the resident will write to the clerk with details of the complaint. It was agreed that the clerk will also write to the landlord expressing the councils concern that this is happening c) It was requested that Cllr Lin Jacobs ascertain if Epperstone Parish Council had made a donation towards the Dover Beck.
The chairman closed the meeting at 8.45 p.m.
Chairman Date
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