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OXTON PARISH COUNCIL MINUTES OF THE MEETING HELD ON 15th OCTOBER 2009 AT OXTON VILLAGE HALL Present: Cllr. J. Jones (Chairman) Cllr. L. Jacobs Cllr. M. Cooper Cllr. I. Kilpatrick Cllr. I. Johnson Cllr. A. Stewart (part of meeting) Mrs. K. Birks (Clerk) 1. APOLOGIES Apologies were received from Cllr. Bruce Laughton. 2. MINUTES The minutes of the meeting held on 8th September 2009 were accepted as a true record and signed by the Chairman.
3. MATTERS ARISING (a) A meeting to discuss flooding issues has been arranged for 22nd October at 10:00am. To be attended by Andy Wallace from Notts CC (he deals with flooding issues for the County Council as highway authority and with flood risk management), Gary Burden and Jeremy Hutchinson from N&SDC, district councillor, members of the flood team and members of the parish council (b) Matthew Bramble has cut the hedge on Elmcroft (c) Following discussions a new location for the bonfire has been agreed. (d) It was agreed that N&SDC and not ROSPA will be used to carry out the playground safety inspection next year. The clerk will ask for clarification on the scoring system used in this report. (e) Cllr. Ian Johnson has inspected and fixed the bench to the wall on school gardens. (f) Cllr. Ian Johnson has inspected the Chestnut tree at the top of the playing field and declared that it is currently safe. Therefore no action will be taken at this time but the tree will be monitored a regular basis. (g) Cllr. Ian Johnson reported that a stile is to be added to the fence at the top of the playing field around the end of October. (h) The paintings associated with the interpretation board have been passed to Colin Riely for safe keeping until a decision is made on where they will be displayed. 4. COMMUNICATIONS (a) A letter has been received by the Chairman from Cllr David Wilkes tendering his resignation from the Parish Council due to a change in his professional duties which would conflict with his role as a Parish Councillor. It is with regret that this has been accepted and reference was made to the excellent and worthwhile contribution that Cllr Wilkes has made to the council. (b) Letter from Ollerton and Boughton District Council inviting councillors to attend a planning training session on the 19th November at a cost of £58.80 per person. Councillors agreed that they would attend training which was organised through NALC rather than through separate organisations such as this. (c) The next meeting of the Parish/District Community Safety Liaison group is to be held on Monday 26th October at Kelham Hall. (d) Dates have been received for the visits of the Mobile Rural Contact Point for Autumn 2009. The poster advertising these dates has been placed on the village Notice Board.. (e) Invitation from N&SDC to the Parish Conference to be held on Monday 9th November at 6:30pm at Kelham Hall. Agreed that Cllr Jill Jones will attend. Post meeting note: Cllr Robin Aldridge will also be attending. (f) A copy of the Newark and Sherwood Local Development Framework has been received and is under consultation until 7th December by which date any comments have to be made. It was pointed out by Cllr Stewart that this is a very important document as it details plans for local villages up to 2026.The document is to be circulated to all councillors and any comments raised at the next meeting. As part of the consultation there are a number of events taking place to find out more about planning issues and the dates for these events were discussed. (g) A letter has been received from Frances Wheatley on behalf of the Oxton Village Hall Management Committee seeking permission to use the playing field for the Village Hall Bonfire on 7th November 2009 and permission to open the field gate on weekends prior to this. The council agreed to give this permission subject to the conditions listed in the most recent risk assessment document (dated September 2009). The clerk will write to Frances Wheatley to convey this. (h) Notts County Council have confirmed that the funding allocated to the Oxton flyer from 1st October 2009 to 31st March 2010 is £189. It is anticipated that the changes to the method of financial support for minibus schemes will be introduced in April 2010. (i) Notification from Our Centre of increased charges for mini bus use from 1st September 2009. The charges will increase from 95p per mile to £1.05 per mile. (j) Copy of letter received by Cllr Andy Stewart from Chief Inspector Andrew Charlton regarding speeding vehicles. In this he states that due to funding cutbacks cameras are unlikely to be deployed except at casualty reduction sites. Work has been undertaken recently on the A6097 in an attempt to catch high speed bikes and cars. This letter is to be circulated around all councillors. (k) A letter has been received from Tim Lees at Moorfield Farm referring to a serious car accident on the A6097 at the Forest Road crossroads. Cllr Andy Stewart reported that this junction is known to be dangerous and is under consideration. 5. HIGHWAYS Cllr. Andy Stewart reported that he has obtained a mobile interactive speed sign for Oxton for a 3 month period. It was agreed that Cllr Ian Kilpatrick will meet with the representative from County Council to agree where it will be located. Anti skid surface is be applied to a 150m length of road on Oxton Hill. Cllr Lin Jacobs reported that the shoulders on Southwell Road are collapsing and need inspecting. Number 1 streetlight on New Road is not working. The clerk agreed to report this. Cllr. Ian Kilpatrick reported that there has been an improvement in the school bus service recently. It was noted that a bus shelter is required in Calverton at the bus stop opposite the church. This stop is used regularly by residents of Oxton as the new bus service uses this route and necessitates a wait in Calverton. Cllr Stewart will raise this as an issue. It was noted that this actually falls under Calverton Parish Councils remit and as a matter of courtesy the clerk will write to Calverton regarding this issue 6. PLANNING i) 09/01169/FUL The New House, Blind Lane rear extension and new boundary treatment 09/01313/Ful The New House, Blind Lane new additional storey over existing single storey garage. These two planning applications were considered together as they apply to the same property. The Parish Council oppose both applications and it was agreed to recommend to Newark and Sherwood District Council that planning permission be refused. The changes do not fit in with the existing environment, they will adversely affect the view of nearby residents and there are concerns over the proposed scale of the property based on the size of the plot. The clerk will respond to N&SDC accordingly. ii) Notices of decision Application no. 09/01013/FUL. Erection of a detached double garage at Beauchief, Forest Road, Oxton. N&SDC have approved full planning permission. Application no. 09/00969/FUL. Application to change the use of building from Paper Data Storage facility to B1 (light industrial)use at Moorfield Farm, Ollerton Road, Oxton. N&SDC have approved full planning permission. 7. FINANCE (a) Invoices and Payments - Notification has been received that the second instalment for £4000 of the parish precept has been paid. - Advice of payment of £505.88 for VAT reclaim for 2008/9. The following payments were authorised: K.Birks Clerks Salary September £214.76 K.Birks Clerks expenses September £57.88 Our centre Mini bus hire August £79.80 Our centre Mini bus hire September £86.10 T. Redfern Installing/moving benches £184.00 Oxton Village Hall Payment for use of hall £5.00 Oxton Village Hall Room booking Flood meeting £12.00 Eon Electricity (July- Sept 09) £7.49 J. Jones Plants (A Roe) £25.49 Pauline Cleverley Chiropody Provision £68.00 Total £740.52 (b) Financial Report for September 2009 The Clerk reported an account balance at the end of September of £2074.47 with no outstanding cheques. Payments for September were £509.89 and receipts £524.26.The Sinking Fund balance was £10,353.69. The accounts were reconciled accordingly. 8. RECREATION (a) Monthly report There was nothing to report this month. It was noted that David Wilkes is currently trying to arrange a meeting to move forward with the developments for new recreational facilities. 9. COMMUNITY LED ACTION PLAN A meeting was held on 5th October in the village hall which was very well attended by 40 residents. Overall the meeting generated a positive and enthusiastic response and the decision to go ahead with developing a community led plan was carried by a show of hands. Cllr Jill Jones has had a further meeting to look at feedback from the meeting on 5th October and break it down into categories and to prepare for the next step which is a meeting of the steering group on 22nd October. Cllr. Jones will e-mail further details to all councillors. 10. RISK AND RESILIENCE A meeting to discuss flooding issues has been arranged for 22nd October as minuted in matters arising. 11. COUNCILLOR VACANCY Cllr. David Wilkes has resigned from the Parish Council due to a change in his professional duties which would conflict with his role as a Parish Councillor. The returning officer at N&SDC has been notified and if, after 14 working days, an election is not claimed the vacancy will be filled by co-option. The vacancy will be advertised on the village notice board, in the Dover Beck and Oxton Post Office. 12. RECREATION GROUND LEAD ROLE Following the resignation of Cllr. Wilkes it was agreed that Cllr Lin Jacobs will provide a link between the parish council and other meetings relating to recreational facilities. 13. ELMCROFT HEDGE Following discussion it was agreed that the hedge will be left in its current position. The issue will be raised at the annual parish meeting in May 2010. 14. APPLICATIONS FOR BBC FUNDING It was agreed to apply for BBC funding to assist with the costs of framing and hanging the local watercolour paintings provided by Notts County Council as part of the production of the interpretation board. The clerk agreed to forward the paperwork to Cllr. Andy Stewart for his approval. 15. OXTON PARISH COUNCIL WEBSITE Cllr. Jill Jones agreed to take on the responsibility for updating/ redesigning the web site. 16. COMPLAINTS REGARDING THE STATE OF THE GREEN DRAGON From the Parish Plan meeting it was clear that a considerable number of people were unhappy with the situation at the Green Dragon. However it was noted that the area has been tidied up recently and plants have been added. Also the breweries solicitor has asked the people concerned to move the caravans and if not moved within two weeks the brewery will remove them. All these are seen as positive moves.
The chairman closed the meeting at 9.15 p.m.
Chairman Date
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