05.10.1

MINUTES OF THE MEETING OF THE OXTON PARISH COUNCIL HELD ON TUESDAY 18^TH OCTOBER 2005

Meeting commenced at 7.30p.m

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Present: Mesdames Cooper, Bennett Jacobs and Roe. Clerk Mr. B Machin. County Councillor Laughton. One member of the public.

Apologies for absence: Apologies for absence were received from Messrs. Johnson, Bayliss and Kilpatrick, County Councillor Stewart and District Councillor Armstrong.

MINUTES OF THE MEETING HELD ON 13^TH SEPTEMBER 2005

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Miss Roe asked that minute 05.09.4.3 be amended to read “commented” in lieu of “expressed concern”, also minute 05.09.4.8 should refer to New Road not Main Street, otherwise the minutes having been circulated prior the meeting were confirmed and signed as a true record.

MATTERS ARISING FROM THE MINUTES OF 13^TH SEPTEMBER 2005

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Speed Watch: The Clerk read an update from Dr. Kilpatrick in which he reported that the health and safety assessment had been done and subject to confirmation three of the seven sites have been accepted; these are on Main Street and Forest Road.

4

Planning provision for Affordable Housing: The Clerk reported that the definitive document had now been published and that he would circulate this for information.

5

Affordable Housing: The Clerk reported that he had arranged for Carole Turner of Notts.RRC to attend the November meeting to present the findings of the recent survey. The meeting will have to commence at 19.00.

6

The Clerk reported on a letter received in response from N&SDC giving the procedure for listing Buildings of Special Architectural or Historic Interest; no comment had been received on the Ice House.

7

Dunn Line Bus Services:  The Chairman reported she had attended a crowded meeting where all the problems suffered by Oxton, including time keeping and route variations, were raised; no representative of Dunn Line had been invited. She reported that a survey is to be undertaken which will take six months.

Mrs. Jacobs arrived at this point.

8

Grange Farm Composting: The Clerk reported that in response to Councils letters the Environment Agency and County Council were to meet with the site managers on the 19^th October.

05.10.2

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Thorndale Plantation: The Clerk reported that he had received acknowledgement of Councils letter to the Environment Agency but as yet no response to the two letters to the Notts. Wildlife Trust, the Clerk was asked to speak to the Trust to expedite their reply.

2

Thompson Directory:  The Clerk reported that he had contacted the Company who do not deliver the directory in Oxton for commercial reasons; the company has agreed to review this policy.

COMMUNICATIONS:

3

Village Bonfire: A request by the VHMC to hold the annual bonfire on Saturday 5^th November was agreed.

4

Parish Council Conference: The conference hosted by N&SDC is to be held on 14th November, the Clerk agreed to attend.

5

Streetlight No.3 Main Street: This is defective due to a fault in the electricity supply to the lamp, Notts. CC has reported this to the electricity supplier but can give no indication of how long the repair will take.

6

Submission Statement of Community Involvement: This consultation document from N&SDC was noted without comment.

HIGHWAYS:

7

A614 Burntstump Crossroads: Mrs. Bennett reported an article in the Nottingham Evening Post that suggested finance for the improvements to this junction was not available and as an alternative Gravelly Lane was to be closed to traffic.

8

New Road: A pot hole in front of Lake House was reported, the Clerk was asked to report the problem.

9

Sandy Lane: Concern was expressed about the deterioration of the road surface, the Clerk was asked to report the problem.

PLANNING:

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Cherry Tree Cottage Water Lane – Tree works: N&SDC has approved remedial pruning to two ash trees.

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Planning Approvals: The following have been granted full approval by N&SDC:

05.10.3

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Far Leys Southwell Road – Extensions: The Clerk reported on this application which had been circulated between meetings for comments; as there were no objections or comments on the proposal it had been returned as approved.

FINANCIAL MATTERS:

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Invoices and payments: The following were approved for payment:

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PAYE Back Pay: The Clerk pointed out that for the period July to September 2004 the correct amount of tax had been deducted from the Clerks salary but that the Inland Revenue had been underpaid by £80.90 (to which £2.93 interest has been added) due to the incorrect transposition of figures.

4

Financial Report for September: The Clerk reported a current account balance of £3116.75 with receipts of £71.44 and payments of £467.42 and a balance of £7116.78 in the sinking fund.

5

Annual Audit 2004/2005: The Clerk reported that the external auditor had approved the accounts without comment.

RECREATIONAL FACILITIES:

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Monthly report: Mrs. Jacobs had no items to report.

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Repairs to Safety Surfaces: The Clerk reported that he had identified a source for tile adhesive and had asked FT Redfern for a quotation for repairs.

FOOTPATHS LEAFLET:

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The Chairman reported that a further reprint was necessary due to low stocks and as there was £175 included in the budget for this purpose she sought approval to spend up to this amount on the reprint. This was agreed.

TIME CAPSULE:

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The Chairman reported that she held the capsule which had been passed to the Council by the Millennium Committee; she suggested that a site be found for the capsule to commemorate Trafalgar Day. She suggested that a suitable location would be a glass case sunk into the wall in the Village Hall subject to approval; this was agreed. Mrs. Bennett agreed to get the approval of the

05.10.4

VHMC; the Clerk was asked to arrange for the work. Suggestions for items to be included in the capsule were a copy of the Dover Beck and a Trafalgar commememorative coin, to be supplied by the VHMC.

CHIROPODY:

1

The Chairman reported that Council had agreed to fund this service up to a sum of £300, as the service cost around £67.00 per month available finance would soon be exhausted. She reported that she attended a meeting of Notts.RCC and was given reason to believe that it may be possible to obtain assistance towards future funding from them. The Clerk was asked to enquire.

BUDGET 2006/2007:

2

The Clerk reminded Council that the budget should preferably be agreed by at the latest January and that for him to be able to price any items to be added to the budget he needed early notice; Councillors were asked to give thoughts to any variations to the budget for discussion at the November meeting.

THORNDALE PLANTATION:

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As this item had been included on the agenda by Mr. Bayliss who was not in attendance it was agreed to delay discussion to the next meeting.

SHERWOOD FOREST HOSPITALS FOUNDATION TRUST:

4

As the Clerk had forgotten to circulate the discussion document it was agreed to delay discussion to the next meeting.

MRS. PERKINS 100^TH BIRTHDAY:

5

The Chairman suggested that Council should recognize Mrs. Perkins birthday with a card and small present; this was agreed to a value of £20.

ANY OTHER BUSINESS:

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Community Safety Partnership: Mrs. Jacobs reported she would not be able to attend the meeting on 24^th October; no one was able to attend in her place.

Meeting closed at 21.15

Signed.....................................Chairman.   Date.......................................