03.06.1

MINUTES OF THE MEETING OF THE OXTON PARISH COUNCIL HELD ON TUESDAY 24^TH JUNE 2003.

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Meeting commenced at 7.30p.m

Present: Mesdames Cooper, Bennett, Jacobs and Roe. Messrs. Johnson and Bayliss. Clerk Mr. B Machin. One member of the public.

Apologies for absence: Received from Mr. Colston and County Councillor Mr. Stewart.

MINUTES OF THE MEETING HELD ON 13^TH MAY 2003

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The Clerk pointed out that in the minutes of the meeting of 8^th April 2003 the minute relating to Financial Matters had, by error, not appeared he had therefore produced a supplementary minute 02.04.5 to ensure a complete record of Council business. Council approved the supplementary minute. Otherwise the minutes of 13^th May 2003 having been circulated prior to the meeting were confirmed and signed as a correct record

MATTERS ARISING FROM THE MINUTES OF 13^th MAY 2003:

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Grass and hedge cutting: Approval has now been received from N&SDC and an order placed with Forest Farm Tree Services.

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Beanford Lane rubbish dumping: The Clerk reported a letter from N&SDC in response to Councils letters of 18th April and 14^th May concerning dumping at both Beanford Lane and Forest Road. Arrangements had been made to remove rubbish on Beanford Lane which included a burnt out car and asbestos. With respect to Forest Road the evidence provided as to the probable fly tippers was insufficient for further action to be taken.

5

Signs to play area: Following discussion revised wording for a sign was agreed the Clerk to arrange for quotations.

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Blind Lane: It was reported that the surface dressing had been done over the top of some existing pot holes. The Clerk was asked to report.

7

Additional cheque signatory: To comply with money laundering regulations Mrs. Jacobs is to provide the Bank with the personal information requested.

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Tree Elmcoft: Mr. Bayliss reported that he and Tim Leafe had removed the guard with difficulty. Council thanked Mr. Bayliss and agreed to pay Mr. Leafe a sum of £12.00.

Mr. Bayliss reported that residents of Elmcroft had approached him and requested an elm tree should be planted on the verge. It was agreed Mr. Bayliss make enquiries as to the cost.

COMMUNICATIONS:

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Quality Parish Council Seminar: No one is able to attend the seminar on 28^th June.

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NALC AGM: No one is able to attend the AGM on 2^nd to 5^th October.

03.06.2

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Parish/District Safety Liaison Meeting: Mrs. Jacobs agreed to continue to be the Councils representative and will attend the meeting on 14^th July.

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Good Councillors Guide: DEFRA has produced the guide which is available from NALC at £1 per copy, it was agreed the Clerk obtain copies for each Councillor.

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County Council Civic Service: The Chairman may attend the service on 20^th July.

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Police Contact Point: This will visit the village on 3^rd July.

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Police – change of Local area Commander: Inspector Foster, who has been promoted, has been replaced on a temporary acting basis by Inspector Paul Jeffrey based at Southwell.

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Periodic Electoral Review of Notts. CC. The Boundary Commission has produced draft recommendations which are available on the website, libraries or county council offices.

HIGHWAYS:

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A614 Detrunking: An order to detrunk the A614 from Ollerton to Applehead was noted.

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A6097 cats eyes: Mrs. Jacobs reported that cat’s eyes had been removed and holes left on the southbound carriageway from Oxton roundabout.

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Milestone Oxton hill: Miss Roe reported that the milestone had been damaged despite Councils request to have it preserved. The Clerk was asked to pursue replacement.

PLANNING:

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The Old Manor fencing to Paddock and front boundary wall: N&SDC has responded to Councils letter of 31^st March as follows.

The fencing to the paddock has the benefit of permitted development rights but is in contravention of the Section 106 Agreement and the matter is being dealt with.

The front boundary wall requires planning permission; the Highways Authority has monitored vehicle speeds so as to be able to comment on vision splays. The same exercise has been carried out by the solicitors acting for the owner. It is likely that an application will be received to retain the wall in its present position.

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Moorfield Farm – garden room extension: Approved without comment.

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Moorfield Farm –Replace existing building: The application to replace the existing building with a new building for paper recycling was approved.

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Foxleas Main street – extension: Approved without comment.

03.06.3

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Top Farm Barn – conversion of barn to dwelling: A revised second application was considered and following assurances from the applicant Mr.

Walker that the roof would not be raised the application was approved.

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Pinfold House – new front porch: The Chairman reported that she thought that a condition in the original application precluded alterations to the front elevation of the building. The Clerk was asked to report that there was no objection provided the above condition did not apply.

FINANCIAL MATTERS:

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Invoices and payments: The following were approved for payment.

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Financial report for May: The Clerk reported a current account balance of £4725.85 plus £3503.64 in the sinking fund with receipts of £42.60 and payments of £1175.88.

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Receipt of internal auditors report: The internal auditors report had no matters to bring to the attention of Council other than there were a few minor clerical and computer input errors. Council accepted the report.

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Completion of submission to external audit: The necessary questionnaires were completed and the report accepted and signed by the Chairman and Clerk.

RECREATIONAL FACILITIES:

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Monthly inspection report: Mrs. Jacobs reported verbally that strimming was damaging the base timbers of the multi-play and should be cut by hand and also that the spiral pole needs painting. The Clerk reported that he had received the ROSPA annual report it was agreed to include this on the next agenda and discuss all items at that time.

FOOTPATHS LEAFLET:

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The Chairman reported that she had initially printed 20 copies at a cost of £33.20, it was agreed to reimburse the Chairman this amount. She also reported that she had obtained a price for printing 500 copies at £150.00, it was suggested a local printer may give a better price, the Clerk was asked to approach Richard Stirland.

It was agreed the leaflets should be placed in a dispenser on the notice board, Mr. Johnson agreed to obtain a dispenser.

03.06.4

VILLAGE APPRAISAL:

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The Chairman presented the results of the appraisal in the format produced by Notts. RCC she was attempting to get more information for example a comparison with similar communities. The Clerk reported that he had a copy of the Countryside agency guidance on Parish Plans which would guide the Council in the next stage. The Clerk agreed to précis the guidance. It was agreed to include village appraisal on the next agenda.

PLANTS FOR PLANTERS:

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It was agreed to reimburse Miss Roe £24.70 for the purchase of plants. It was also agreed to reimburse Mr. Hose up to the previously agreed limit.

ANY OTHER BUSINESS?

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Windmill Hill footpath: Miss Roe pointed out that the footpath through the field at the top of Windmill Hill was obstructed by the oil seed rape crop. It was agreed to take no action.

4

Sign Old Hall Nurseries: Mrs. Bennett asked if the new sign at the end of Blind Lane had approval. The Clerk to determine.

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Football Team:  The Clerk reported that FC Indigo wished to use the pitch next season this was approved. The Clerk also reported that it was the intention of the VHMC to restrict the use of the changing facilities to one team, this would affect Councils potential income from lettings.

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Thorndale Plantation: Mr. Bayliss pointed out that the plantation was constantly flooding and that this was having a detrimental affect on the trees. The Clerk was asked to pass on Councils concerns and ask what remedial work could be undertaken.

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Borehole Honeyknab Lane: Mr. Johnson reported that he understood that Severn Trent intended to reopen the borehole to supplement flow in the Dumble and the Dover Beck.

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Permissive footpath: The Chairman reported a defective stile and a requirement for replacement arrows. The Clerk was asked to report the matters.

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NALC Committee meeting: The Chairman reported that the speaker at the last meeting was talking about recycling an issue Council will need to consider in the future.

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Filing Cabinet: The Clerk reported that the Council cabinet was beyond repair, it was agreed the Clerk obtain a price for replacement.

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Mrs. Bennett gave apologies for the next meeting.

Meeting closed 21.30

Signed                                             Chairman         Date